California Youth Soccer Association - North
1040 Serpentine Lane Suite 201
Pleasanton, CA 94566-4754
925.426.KIDS 925.426.9473 fax
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California Youth Soccer Association - North 1040 Serpentine Lane Suite 201 Pleasanton, CA 94566-4754 925.426.KIDS 925.426.9473 fax |
Policy Interpretation Memorandum (PIMs) |
                                       
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PIM 76-1 (Rev. 09/90) TEAMS PLAYING IN MORE THAN ONE LEAGUE A team is registered with only one league but may play in more than one league at the same time or different times during the season.
It is necessary, however, that the home league concurs with the team's request to play in more than the home league. Permission must be obtained from the league of registration in order for the team to play in another league. The non-home league should check with the league of registration for concurrence. The non-home league may charge an administration fee to the outside teams if they feel it is needed.
Inter-District league play may be held with written agreement of both District Commissioners involved.
PIM 76-2 (Rev. 09/90) TRAVEL OUT OF DISTRICT Teams that travel out of their District to play "friendly" games must notify their District Commissioner of their intent. The District Commissioner will coordinate with the other District Commissioners. This policy must be followed in order for the insurance coverage, both medical and liability, to be in effect for the team.
The insurance company will cover any event that is considered a sanctioned event. The notification of the planned trip is necessary for the event to be considered sanctioned.
PIM 76-6 MIXED TEAM POLICY WITHIN THE UNITED STATES Affiliated leagues may combine boys and girls on the same team roster. Ruling from USSF states "The USSF rules do not prohibit the registration of boys and girls on the same team, nor do they prohibit boys and girls from playing on the same team or against each other. The promotion of separate boys and girls soccer programs to meet the needs of the majority of the participants is to be continued and encouraged." This decision is for all competition within the United States. Teams traveling out of the United States are subject to the international directive on mixed teams which does not allow mixed team competition.
PIM 76-8 (Rev. 09/90) COED TEAMS A coed team is one that has both boys and girls registered together. A coed team will follow the rules for boys teams and will be allowed to enter all competitions except those that are designated for girls teams only.
You are encouraged to develop a program for girls and boys. It has been proven when a separate girls program is in operation a larger number of girls participate than if all teams are coed continuously. The coed team is only a valuable aid in beginning programs, allowing both boys and girls to participate, if not enough players are available for a separate program.
PIM 77-5 (Rev. 04/96) DISTRICT REGISTRARS The signature of a District Registrar will be accepted in the place of the District Commissioner on those registration materials delegated by that District commissioner. These signed documents will be considered legal for all state competition.
This policy is based on the grounds that the District Registrar is an extension of the District Commissioner in the area of registration.
PIM 77-12 TEAM PLAYING IN A HIGHER AGE GROUP A team may play in any age group higher than the one of registration. A team may NOT play in an age group lower than the one of registration.
When necessity of the local program warrants a team to play above its age group for league play, the team may enter State Competitions in the age group of registration vs. the age group of league play.
Example: A registered U-14 teams plays in the U-16 age group in league play. The U-14 team may enter state competition in the U-14 level or higher if the team wishes.
PIM 78-1 Rev. 04/07 DEFINITION OF TERMS
PIM 78-3 TEAMS PLAYING LEAGUE PLAY OUT OF THEIR DISTRICT OF RESIDENCE Teams that wish to play in a league that is not in the district for any reason must obtain permission from their natural (normal) home league of residence.
The request should be in writing with the reasons so stated. If the league approves the request, it would then be forwarded to the out of District league for an answer. Upon approval the District Commissioner must be notified to clear the request between Districts and/or District Commissioners.
PIM 78-4 (Rev. 11/06) PRACTICE BETWEEN YOUTH TEAMS AND SENIOR TEAMS Practice games between CYSA youth teams and any adult (senior) team including teams registered with the California Soccer Association North, Women’s Premier Soccer League, National Premier Soccer League, Premier Development League, United Soccer League Super 20s or any other affiliated adult Organization may not be sanctioned by the District Commissioner. The term “adult” is interchangeable with the term “senior” and includes ANY college teams or unregistered adult teams. If a CYSA youth team does play against an adult (senior) team, the league/coach and/or manager are assuming full responsibility, including legal liability, for any injuries or other ramifications that may occur through the playing of the game.
PIM 79-2 (Rev. 09/90) SUB-DISTRICT WITHIN A DISTRICT A district Commissioner may, with Board approval, sub-district his/her District and appoint a sub-commissioner. This appointment should be to improve communications between existing leagues and CYSA programs and to facilitate affiliation of new areas into CYSA.
The assistant will work under and be directly responsible to the District Commissioner. Any financial support would be subsidized by the district if needed. The assistant would not be a CYSA Board member but would be a District Board member. The job would include being the communication link between the District Commissioner and the sub-area, going into and developing new areas for affiliation, attending sub-area league meetings upon request for the purpose of explaining CYSA and District rules, procedures and programs.
PIM 79-3 (Rev. 04/96) DISTRICT ADMINISTRATION BOARD Formation Authority - A District Commissioner may create a representative panel comprised of league representatives and appointed District staff personnel to assist in the administration of the assigned district area under his/her leadership.
Purpose - To streamline administration and improve communication between the state and the leagues through an avenue that expedites the dissemination of all information in a timely manner. To assist in the development of soccer in established areas. To provide a direct and local communication avenue for the leagues to the state on matters of their interest and concern and to share information and problems.
Responsibility - May create programs for the benefit of the District. Has jurisdiction over programs that are instituted within the District by the District Administrative Board )premier leagues, special events, ODP) to coordinate CYSA related programs. Determine the use of the District's budget for District's use. May act as an arbitrator on matters involving two or more leagues within the District. Assist in the development of new areas and create programs for a total soccer concept within the District boundaries for those that wish to participate in the programs developed.
Who Makes Up The District Administration Board - The District Commissioner; the assistant(s) along with staff appointed by the District Commissioner for registration purposes, (District Registrar); coaching and referee programs (District Referee and Coaching Coordinators); league designated representatives and other staff as needed
All leagues within the District are entitled to have a league representative in attendance at all meetings of the administration and should be encouraged to do so for growth and communication purposes. It also helps in the development of an understanding of the various problems within the District and leagues.
PIM 80-3 (Rev. 06/96) PLAYER DISCIPLINE A player/coach serving a term of suspension for disciplinary reasons will serve that suspension in the next regularly scheduled CYSA or US Youth Soccer competition(s), i.e. League, Cup, Tournament. This does not include friendly games or scrimmages. Any disciplinary action will carry over from seasonal year to seasonal year.
When a player/coach is sent off in a game outside his/her league or district jurisdiction, the player/coach pass and referee report shall be forwarded within 48 hours to their home league or District Commissioner as appropriate.
PIM 81-1 (Rev. 09/90) PERSON, TEAM OR LEAGUE DISCIPLINE Any person, team or league associated with the operation of this Association may be declared "not in good standing" by the appropriate administrative body. The term "not in good standing" may only be applied due to a very severe detrimental action or after a probation has been violated and may mean either total suspension (expulsion) from CYSA or a limited suspension (partial benefits). Any person, team or league declared to be "not in good standing" must be so notified in writing and advised of the right and procedure to appeal. For further definition of "not in good standing" see PIM 88-1.
PIM 81-2 (Rev. 04/05) TRAVEL OUT OF STATE / OUT OF UNITED STATES In affiliated soccer, the hosting administrations are responsible for teams visiting in their area. Because of the increasing number of teams traveling in the states and from other countries and vice versa, notification of approval from the home organization is being required.
Any team wishing to travel outside of the state of registration must obtain and fill out a US Youth Soccer travel request and team roster form. These forms may be obtained from the District Commissioner.
To travel within the United States, a copy of the approved request will be forwarded to the state association that will hose the team. For travel outside of the United States, it is necessary that the request form be sent to US Youth Soccer for approval, which will then be forwarded to the country of choice.
Please allow enough time for these processes. Any team applying to play within the United States must submit their application at least 30 days prior to the date of the game. Requests for games out of the United States are to be submitted to the District Commissioner at least 90 days prior to the date of the game. See 3:09, Team Travel Procedures.
PIM 81-5 (Rev. 09/90) REQUEST FOR MAILING LABELS AND/OR PRINTOUTS All requests for mailing labels and/or printouts must be in writing and authorized by the District Commissioner or Registrar before being submitted to the CYSA office.
PIM 81-8 (Rev. 09/90) RECLASSIFICATION OF PLAYER/TEAM REGISTRATION AGE GROUP A player or team may change the age group of registration.
The movement of a registered player from one team to another is considered a transfer.
Whenever two or more leagues enter teams in a combined scheduled of play, one of these leagues shall be designated as the Host League, and shall be responsible for rules, schedules, protests, appeals and discipline, etc. The league may designate a separate committee, which may include members of the participating league(s), to administer the combined league.
PIM 88-1 (Rev. 05/06) BAD STANDING
PIM 88-2 (Rev. 04/07) DISBANDED TEAM
A disbanded team is one which has completed a playing season established by its league and through its responsible officials, i.e. league/coach, has declared in writing that the team is no longer playing and is therefore no longer eligible for CYSA sanctioned play. Any player from a disbanded team is eligible for a transfer in accordance with CYSA Rule 4:06 pertaining to "Transfer". Any player form a team that is disbanded PRIOR to it's season of play and has NOT completed in any competitions, shall be considered to be an ADD on a new team.
PIM 88-3 (Rev. 04/03) SHIN GUARDS All player must wear shin guards in any CYSA sanctioned event.
Referees will not allow players who are not wearing shin guards to play if item 1 and item 2 are not in accordance with this PIM.
PIM 88-4 (Rev. 04/07)
PROPER MEMBER PASS A proper member pass is a US Youth Soccer MEMBER PASS containing the following information: Member's name, Birthdate (player's only), Team name, Team number, Age Group, Seasonal Year, CYSA I.D. number, State Association name, Member title i.e. Player, Coach, Assistant Coach, Manager or Team Assistant, current photo (approximately 1" by 1-1/2" glued onto pass in designated location). All member passes used for inter-league play, tournaments or Cup play must have the official CYSA stamp/seal across the picture. These member passes must be completely laminated in plastic with no open ends or sides.
PIM 88-5 (Rev. 04/07)
MEDICAL CONSENT FOR 18 YEAR OLD (OR OLDER) PLAYER
Players age 18 or over may sign their own Release of Liability and the Medical Consent areas of the player registration form.
PIM 89-1 (Rev. 11/89) DISTRICT LEAGUE ADMINISTRATION
Affiliated teams representing leagues from another district may participate in a district playing league if approved by the commissioners from both Districts.
Leagues of residence are responsible for the proper registration of the players on the teams that represent them
The District Commissioner may create a committee to assist in managing the district playing league with the individual heading the committee chosen in accordance with rules governing appointments in the district. Each league supplying teams from the playing league will be represented on the committee that governs the district playing league.
PIM 90-1 (Rev. 11/06) YOUTH PLAYING SENIOR
In order to maintain his or her eligibility, a youth player must have a properly completed form 1612 (Youth to Provisional Senior Player) approved and on file with CYSA prior to registering with the adult amateur organization and/or senior team. A separate form is required for each adult organization with which the youth player registers. A form must be completed for each season of registration.
PIM 90-2 (Rev. 04/07)
INTER-DISTRICT TRANSFERS
A player that is registered in one district and wishes to play in another district may do so upon the approval of the Transfer by the releasing and accepting leagues and the releasing and accepting District Commissioners/Registrars.
PIM 90-3 DISSEMINATION OF INFORMATION
It is the league's responsibility to disseminate all information to the membership. Failure to do so may place your league in violation of the CYSA Constitution.
PIM 91-1 SUBMISSION OF COMMITTEE REPORTS The CYSA Committee Reports will be made in writing, within thirty (30) days of scheduled committee meetings. Report will include alternative ideas or respective members. These reports will be disseminated to the Board of Directors and Committee members.
PIM 91-2 NOTIFICATION OF ALL MEETINGS OF THIS ASSOCIATION Notification of all meetings of this Association, with the exception of emergency business, will have a minimum of fourteen (14) days notice of scheduled meeting.
PIM 92-1 (Rev. 05/06) REGISTRATION PROCESSING FEES The only processing fees to be charged are:
All league affiliations and appropriate fees must be in the CYSA office by March 1 deadline. Penalties for failure to meet the deadline as stated are as follows:
All teams traveling out of state are required to pay a $10.00 processing fee with respect to their travel papers, effective June 1, 1994.
"Fill-in" teams may be used in CYSA sanctioned tournaments to complete a bracket if a tournament is short of proper entrants.
PIM 96-1 ASSOCIATION INITIATED DISCIPLINE The Protest and Appeals Committee may initiate disciplinary proceedings against any player, coach, manager, team assistant, league officer, referee or spectator from any member team, league or organization. The proceedings may be initiated based on information brought to the attention of the Board of Directors or the Protest and Appeal Committee through complaints, reports of incidents, information obtained during the course of protest and/or containing a brief statement of the reasons for the initiation of the proceedings. Parties against whom such proceedings have been brought may, with a proper hearing, be suspended, barred completely, or otherwise disciplined.
The Executive Committee of this Association may suspend any person, team or league prior to the commencement of disciplinary proceedings if, in the opinion of the Executive Committee, there is sufficient evidence to believe that any individual(s) in this association may present a non-acceptable risk to the association and its members. Parties suspended under this paragraph will be afforded, if application, a hearing in accordance with the procedures outlined in the CYSA Constitution and Bylaws.
PIM 96-2 HEAD COACH AGE REQUIREMENT All head coaches shall be a minimum of 18 years or older, unless they have an assistant coach or team manager of 18 years or older, who is properly credentialed and who will be present at all team functions (games, practices, etc.)
PIM 96-3 PROOF OF AGE - FOREIGN LANGUAGE DOCUMENTS Proof of age in foreign languages must have a Foreign Document Translation form attached to the original document. Translations shall be provided by anyone recognized as a translator by the US Youth Soccer's National State Association (CYSA) governing that player. No parent or other family member can translate for any member of their son's or daughter's team unless they are certified and/or accredited to teach the specific language, i.e. high school teacher, professor of languages at a university or college, court translator, or anyone recognized as an official translator by the respective District Commissioner. All translations will be dated and include the signature, address and telephone number of the translator.
PIM 97-1 (Rev. 06/00) CLARIFICATION OF TRANSFER RULE 4:06:01 A. A transfer means the movement of a currently or previously rostered US Youth Soccer player onto another roster, or a player who returns to the same roster, within the same seasonal year.
"Previously rostered player" means a player whose team has finished the season or whose team has been disbanded.
Any player who is released from a team and wishes to play again must be transferred back on to his/her team. If that team is full or the player wishes to transfer to another team, he/she may move to a new team with the approval of the District Commissioner or District Registrar. If the original team roster is not full, then the player must first transfer onto it, before being transferred to the new team.
A team may only have three transfer onto their roster and still be eligible for competitions as defined under section four (4) of the CYSA Constitution. Each movement of a player from one team to another team is considered a transfer and shall be counted against the team receiving the player. There is no limit to the number of times a player may transfer.
PIM 98-1 UNIFORM/EQUIPMENT POLICY FOR STATE EVENTS The equipment for tams and players, including teams banners, flags, uniforms, warm-ups, and team and player equipment bags, in all State Cup, Association Cup, and State Premier League games shall only have those markings that are consistent with the purpose of this Association. Logo's, trademarks, emblems, or any other insignia expressing, promoting, or otherwise symbolizing alcohol, tobacco, or controlled substances (drugs) are specifically prohibited. It is recommended that the leagues adopt this policy for all other play.
PIM 99-1 (Rev. 05/06) REGISTRATION PROCESSING DATES Throughout CYSA all registration is subject to the approval of the District Commissioner/Registrar and the dates used for registration shall be consistent.
New Registration (Forms 1601 & 1606 Section #1 Addition) - A player shall be deemed "registered" effective the date the completed paperwork and fees are received by the League Registrar or designee. If the form and fee are mailed, then the "date of registration" shall be the postmark shown on the envelope. The league registrar must ensure that the date shown on the addition section of Form 1606 is the same date that the completed paperwork and fees were received (or postmarked, as indicated above). All waiting periods shall commence on this date.
Player Release (Form 1606 Section #2 Release) - A player shall be deemed "released" effective the date the completed paperwork with valid reason for release as defined by the CYSA Constitution and Bylaws, and membership pass are received by the District Commissioner/Registrar. If the paperwork is mailed, then the "date of release" shall be the postmark shown on the envelop. At no time may any roster exceed 18 players. If releases are required to add or transfer players onto a team, and the release is received AFTER the add or transfer form is, then the effective date for the adds and transfer shall be the effective date of the release and all waiting periods shall commence then.
Team to Team Transfer (Form 1606 Section #3 Transfer) - A player shall be deemed "transferred" effective the date the completed paperwork, member pass and appropriate fees are received by the District Commissioner/Registrar. In the event of player movement between Districts, the effective date will commence upon receipt of the paperwork, membership pass and appropriate fees by the accepting District Commissioner/Registrar. If the paperwork is mailed, then the "date of transfer" shall be the postmark shown on the envelope. All waiting periods shall commence on this date.
REGISTRATION FEE PROCEDURES AND DEADLINES
All leagues shall submit directly to the CYSA State Office no later than September 1 of each seasonal year at least 75% of their registration fees based on the preceding year's registration. All payments will be made by league check. The CYSA State Office will invoice each league on June 1 for the amounts to be paid by September 1. The invoice will be sent to the League President as shown on the League Board of Directors' form then on file with the State Office with copies sent to the District Commissioner, District Registrar and League Registrar. On July 1, August 1 and September 1, the State Office will send to the League President as shown on the League Board of Directors' form then on file with the CYSA State Office a statement showing the total amount due, the amount received, and the amount remaining outstanding. The July 1 statement will be sent to the League President with a copy to the League Registrar. The August 1 and September 1 statements will be sent to the League President with copies to the League Registrar, District Registrar, and District Commissioner.
Starting August 1, leagues that have complied with the payment requirements will be identified as having done so on CYSA's website.
Failure to comply with the September 1 payment requirement shall result in a fine of $40 for each calendar day after September 1 that the league has not paid the 75% plus all fines incurred with the league being placed in bad standing on October 1 and continuing until all of the 75% plus all fines have been paid.
With the exception of Spring Leagues, the remaining registration fees must be paid by league check directly to the CYSA State Office by May 1. Spring leagues will be notified by the District Commissioners as to when final payments are due at the State Office.
LEAGUE REGISTRATION PLAYER DATA All leagues must submit all new player data and any updated player data to their District Registrar by the Friday of the first full week of each month. The data must be in a format acceptable to the District Registrar. Failure to comply with this requirement may result in a league being placed in bad standing.
DISTRICT REGISTRATION PLAYER DATA All District Registrars must submit all new player data and any updated player data to the CYSA State office by Friday of the third full week of each month. The data must be in a format acceptable to the State Office. Failure to comply with this requirement may result in a District or a League casing a District to be unable to comply being placed in bad standing. The Board of Directors may issue further disciplinary action if necessary.
For the entire CYSA Calendar year, CYSA tournaments shall be allowed to accept teams with no more than seven (7) guest players. The decision to include teams with guest players in any CYSA Tournament is solely at the discretion of the tournament. Every tournament has the responsibility to establish a policy regarding the participation of teams with guest players in th |
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